How RedOwl works

Find financial leakage.
Stop it before money moves.

RedOwl checks invoices, payments and billing against the contracts, rates, policies and commercial rules that govern them - identifying where value is being lost and helping teams act before money moves.

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The RedOwl Model

Find it once. Prevent it continuously.

Phase 01 • FIND

Establish Leakage Baseline

Ingest 12 months of ERP transaction history, contracts, rate cards, and banking files. Deliver full audit exposure in days, not months.

Phase 02 • PREVENT

Real-Time Interception

Deploy AI agents directly into the payment flow to interrogate invoices, purchase orders, and card expenses before approval and settlement.

Phase 03 • PROVE

Continuous EBITDA Protection

Track dollar leakage prevented, compliance scores, and supplier adherence trends from a single, unified CFO command center.

Six steps. One decision.

01 / 06

Connect

Contracts, rate cards, POs, delivery records, invoices and payment files arrive from the systems you already run. Read-first. Nothing migrates.

02 / 06

Understand

Clauses become structured, versioned obligations, each anchored to the exact passage it came from, and confirmed by your team.

03 / 06

Validate

Every new transaction is tested against the agreement, policy and authority that govern it, in parallel, before approval.

04 / 06

Quantify

Each exception carries a dollar value, the clause or rule it breaches, and the line it sits on.

05 / 06

Resolve

A person decides: allow, pause, correct or investigate. With the evidence in hand, not in an inbox.

06 / 06

Prove

Every decision is recorded and becomes context for the next one. Leakage found, prevented and trending, at CFO level.

Organisational memory

It remembers.
So your controls don't forget.

Commercial terms usually stop being enforced the day after signature. RedOwl keeps them alive: every clause interpreted in plain language, every amendment versioned, every past decision kept as context. A ruling made in March still explains itself in November.

Interpreted, not transcribedRates, tiers, rebates, indexation caps, payment terms and tax clauses, each with a confidence score and a link to the source passage.

Confirmed by peopleLow-confidence clauses must be reviewed. Ambiguity is asked about, never guessed.

Versioned for lifeContract changes never rewrite history. Old decisions stay explainable.

Fine guilloche line pattern evoking secure financial documents

MAR 26Rebate tier 2 confirmed at 3.5%Contract v2

JUN 26Indexation capped at CPI + 1%Amendment 1

AUG 26Pass-through freight approvedDecision #1182

NOV 26Invoice tests against all threeToday

Human judgement, where it matters

Automate the checks.
Keep people in control.

Allow

Matches the agreement and policy. Moves without friction.

Hold

Waits for a person, with the reason attached.

Correct

Approve at the right amount; request the credit.

Investigate

Escalated with the full evidence trail.

Works with what you run

Add governance without replacing your finance stack.

RedOwl works with existing financial and operational systems to bring together the information required to validate transactions. Read-first integration across ERP, procurement, documents and payment rails. No migration, no re-platforming. Decisions return to the workflow your team already uses.

Specifications

How RedOwl Works, in detail.

Inputs: Contracts, amendments, rate cards, POs, delivery and usage records, supplier and customer invoices, vendor master, payment files
Checks: Contract terms, rate cards, policy, delegated authority, budget, PO and receipt, vendor verification, duplicates
Outcomes: Allow · Pause · Correct · Investigate. Severity set by your configuration, never by a model
Evidence: Clause, line, variance, dollar value and decision history attached to every finding
Deployment: Overlay on SAP, Oracle, Dynamics 365, NetSuite, Coupa, Ariba and others, or RedOwl intake where no P2P exists
Security: Strict access controls, end-to-end encryption, activity logging, regional data residency options
First step: A Leakage Assessment on 12 months of your own transactions. Flat files are fine

FAQ

Does RedOwl replace our ERP, AP or billing platform?

No. RedOwl sits alongside the systems you already run and returns a decision, reason and evidence into your existing workflow.

Is this an AI product?

RedOwl uses machine intelligence to read documents and apply your rules at scale. The rules are yours, and every exception goes to a person. That is the point.

What does a Leakage Assessment need?

Twelve months of supplier and customer transactions plus the contracts and rate cards behind them. Flat-file transfer is fine and volume is uncapped.

How much value is leaking?

Find the difference before you pay it.

Start with twelve months of your own transactions. See your baseline in days, then turn it into controls that run every day.