Leakage Prevention
You can stop the silent leakage of your Capital whether it is from overpayments on contracted terms, spend commitments that exceed approved budgets or getting flags on anomalies buried bt transaction volume, before money leaves your business.
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Contract Verification Agent
Your Contract Compliance Officer — validates every invoice against the right supplier contract.
Automatic contract matching
Links each invoice to the correct, current contract — handling amendments, addenda, renewals, and superseded versions — with transparent reasoning on selection logic.
Line-item compliance
Verifies every invoiced item falls within contracted scope and flags out-of-scope charges before approval.
Pricing verification
Compares invoiced unit prices to stipulated contract prices and flags non-permissible deviations.
Discount enforcement
Confirms negotiated discount entitlements have been correctly applied and flags missing or incorrect discounts.
Payment term validation
Checks invoice payment terms against contracted credit periods and flags mismatches that affect cash flow timing.
Gap and risk detection
Surfaces edge cases like expired contracts, missing terms, multiple contracts per vendor, and bundled deliveries not explicitly listed.
Pattern Identification Agent
Your Forensic Analyst — spots anomalies that fixed rules miss.
Anomaly detection
Analyses transaction patterns using unsupervised learning to identify outliers that threshold-based rules cannot catch — structuring, unusual vendor clusters, gradual pricing drift.
Risk scoring with reason codes
Assigns a risk score and human-readable explanation to every flagged pattern, enabling reviewers to prioritise without sifting through raw data.
Proactive pre-payment flagging
Surfaces suspicious patterns before payment is released, shifting controls from reactive audit findings to proactive risk prevention.
Enhanced Due Diligence triggers
Provides the evidence base for EDD reviews, reducing time-to-investigation and strengthening the audit trail.
Budget Check Agent
Your Budget Controller — prevents overspend before it's committed.
Real-time fund verification
Looks up the budget allocation for the relevant cost centre and GL code, subtracts the invoice amount, and confirms funds availability before the invoice reaches approval.
Threshold early warning
Alerts budget owners when a cost centre approaches its ceiling, giving time to re-prioritise or request additional funding before commitments are breached.
Overrun escalation with context
Routes budget-breaching invoices for special approval with full context: remaining balance, invoice amount, and resulting shortfall.
Continuous budget visibility
Replaces static spreadsheet tracking with live consumption monitoring, ensuring budget positions are never stale.
Fraud Prevention
Catch threats before they become losses by embed RedOwl's intelligent detection at every entry point in your AP workflow.
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Email Fraud Detection Agent
Your 24/7 Security Gatekeeper — validates sender identity and catches social engineering before invoices enter your workflow.
Domain and identity verification
Validates sender domains against customer-managed allow-lists, blocks known malicious and look-alike "cousin" domains, and verifies sender identity against approved vendor records.
AI-powered behavioural threat detection
Uses language model reasoning to detect urgency, intimidation, and financial pressure patterns — the hallmarks of sophisticated BEC attacks that rule-based systems routinely miss.
Typo-squatting and phishing detection
Catches domains that mimic trusted senders using character substitutions, and analyses email content for suspicious payment instructions.
Explainable risk flagging
Every fraud flag comes with a clear explanation and supporting evidence so AP teams can act with confidence and challenge false positives.
Spam and junk filtering
Filters non-AP noise before it consumes processing capacity or pollutes the workflow.
Duplicate Detection Agent
Your Duplicate Hunter — detects duplicate invoices and payments using multiple signals before money leaves the account.
Multi-signal duplicate detection
Goes beyond invoice number matching to detect duplicates via PO reuse, line-item similarity, amount-and-description patterns, and document hash fingerprinting.
Intelligent escalation with evidence
Blocks confirmed duplicates and flags fuzzy matches with clear evidence and context, so reviewers make quick, confident decisions.
Full payment lifecycle coverage
Checks not only for duplicate invoices but also for duplicate payments — detecting whether a payment has already been scheduled, executed, or cleared for the same obligation.
Cost centre and requestor pattern detection
Flags suspicious duplication patterns by requestor or cost centre to surface systemic issues.
Invoice Validation Agent
Your Quality Control Officer — ensures clean, trustworthy data flows into every downstream process.
Arithmetic integrity gate
Recalculates quantity × unit price, discounts, taxes, subtotals, and totals at full precision, flagging discrepancies with clear reasoning to distinguish vendor billing errors from extraction mistakes.
Date and term intelligence
Validates invoice dates, due dates, and credit terms for logical consistency, flags urgency signals, detects date-format ambiguity (US vs AU), and checks payment terms against contracts and master data.
Line-item quality and normalisation
Ensures extracted line items are accurate, normalised, and free of suspicious duplicates — anchoring review to the original PDF with confidence signals.
Completeness validation
Verifies that all mandatory invoice fields required by company policy are present and populated before the invoice progresses.
Policy threshold enforcement
Applies company-defined thresholds to determine approval, documentation, or contract requirements.
PO Matching Agent
Your Matching Specialist — ensures you only pay for what was ordered at the agreed terms.
Intelligent PO identification
Reliably identifies the correct PO using multiple methods — from direct PO number reference to fallback reasoning — and flags ambiguity when multiple POs partially match.
Precise line-level compliance
Matches invoice lines to PO lines and checks quantity, unit price, and total compliance — including pre-tax comparisons to avoid tax-driven false mismatches.
Tolerance-aware escalation
Applies client-defined tolerance rules for acceptable variances, auto-matching within tolerance and escalating significant mismatches for buyer or AP manager resolution.
Chronological anomaly detection
Flags high-risk scenarios like invoices dated before their PO, unusual timeline gaps, and rush billing patterns.
Real-time Governance and Control of Payments
The final control gate where leakage, fraud, and compliance failures either get caught or get paid. Ensures every transaction is validated, verified, and properly accounted for before money moves.
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Invoice Validation Agent
Your Quality Control Officer — ensures clean, trustworthy data flows into every downstream process.
Arithmetic integrity gate
Recalculates quantity × unit price, discounts, taxes, subtotals, and totals at full precision, flagging discrepancies with clear reasoning.
Date and term intelligence
Validates invoice dates, due dates, and credit terms for logical consistency, detects date-format ambiguity (US vs AU), and checks payment terms against contracts and master data.
Line-item quality and normalisation
Ensures extracted line items are accurate, normalised, and free of suspicious duplicates — anchoring review to the original PDF.
Completeness validation
Verifies all mandatory invoice fields are present and populated before the invoice progresses.
Policy threshold enforcement
Applies company-defined thresholds to determine approval, documentation, or contract requirements before payment release.
Close Management Agent
Your Close Coordinator — orchestrates the AP period-end close reducing late fees, preventing overpayments, and delivering cleaner, faster closes with fewer surprises
Cut-off management and enforcement
Identifies invoices received before the period cut-off that have not yet been processed, and flags invoices at risk of missing the close deadline — ensuring nothing falls between reporting periods.
Accrual identification and estimation
Detects goods or services received but not yet invoiced (based on PO receipts, recurring vendor patterns, and contract commitments) and estimates accrual amounts, reducing the manual effort of building the period-end accrual schedule.
Close progress visibility
Provides a real-time view of close readiness — tracking unprocessed invoices, outstanding approvals, and reconciliation items — so the finance team can prioritise and escalate before the deadline.
