RedOwl for Construction

Outcomes

1

Stop progress-claim overbilling, variation errors, and retention mistakes before they leave your account, not after month-end reconciliation

2

Never miss a Security of Payment deadline: track payment schedule windows from claim receipt and surface at-risk claims before statutory exposure hits

3

Automate claims intake, extraction, and routine validation so commercial and finance teams focus on exceptions, variations, and high-risk claims, not every PDF in the inbox

4

Strengthen subcontractor payment controls in PO-light environments without slowing compliant pay cycles or damaging trade relationships

5

Stop progress-claim overbilling, variation errors, and retention mistakes before they leave your account, not after month-end reconciliation

The Problem

Industry realities that create leakage, backlog, and control gaps.

Progress claims arrive via email, portals, and PDFs; teams waste time sorting, renaming, and chasing context

Teams either manual-process every claim (slow) or speed approvals (risky) with no way to automate routine work while keeping controls

Under Security of Payment legislation, head contractors must issue payment schedules within fixed timeframes or face adjudication risk

Missed or late payment schedule responses create legal exposure, strained subcontractor relationships, and pay-less notice pressure

Variations and retention are complex; errors slip through busy approval chains while the statutory clock keeps running

PO-less environments remove three-way match; manual judgement becomes the main control

Bank detail change fraud (BEC) is a persistent risk in subcontractor-heavy ecosystems

Operational approvers often miscode costs, creating rework and reporting inaccuracy

How RedOwl Helps

Validate, verify, and govern: automate routine work while keeping real-time control on exceptions.

Automated extraction and field normalisation from email, PDF, and portal claims

Progress claims against contract, schedule of values, and billing period terms

Variations and retention rules before payment release

Contract and rate checks where POs exist but contracted rates do not

Agent checks on duplicates, contract terms, rate drift, and missing documentation pre-approval

Duplicates and billing-period overlaps across claims

Bank-detail changes and payee anomalies with verification workflows

Claims missing documentation needed to support a payment schedule or pay-less notice

Prioritised exception dashboard with Security of Payment deadlines, dollar exposure, ageing, and assigned owners

Governance scores so project and finance teams focus on highest-risk claims and statutory windows

Configurable approval thresholds by project, value, and cost code as contracts evolve

Audit trail for payment schedules, pay-less notices, and approver actions: who approved what, when, with what evidence

Key Use Cases

Click any use case to see when it applies, what it prevents, and who benefits.

How RedOwl Works

Every customer starts in a different place. The pattern below is consistent; data sources, sequencing, and rollout scope are shaped around your environment.

Discover and connect

We start with your stack, payment streams, and where control gaps show up today. Connection can be lightweight (exports or files) or integrated, depending on what you already run and how fast you need signal.

Validate what matters

You configure agents and policy rules around the checks that matter for your environment. RedOwl validates against contracts, master data, and thresholds before payment is approved, so scope follows your priorities rather than a fixed template.

Govern and scale

Exceptions route to the right people with evidence and governance scores. As confidence grows, you expand coverage, tighten rules, and deepen integrations at a pace that fits your team.

Industry Snapshot

Headline benchmarks on payment delays, cash flow pressure, and subcontractor wait times across construction.

Payment delays

82%

Of contractors face payment waits over 30 days, up sharply from 49% just two years prior.

Rabbet, 2024 Construction Payments Report

Cost of slow pay

$280B

Tied directly to slow payments across the U.S. construction industry in 2024.

Rabbet, 2024 Construction Payments Report

Average wait time

56 days

Average subcontractor wait after submitting a pay application — despite GCs believing it takes 30.

Billd, 2025 National Subcontractor Market Report

Stop progress-claim leakage before the payment run